Bilingual Recorded Information Management (RIM) Coordinator

Bi-Weekly Hours:         75 hours bi-weekly / Days / evenings and weekends as required

(Commencing Immediately)

Under the daily supervision of the Records Analyst and the general direction of the Provincial Archivist and the Departmental Senior Records Manager, this position provides advice, training and assistance to all levels of departmental staff to manage their recorded information in all physical formats, in accordance with relevant legislation (Archives and Records Act). This includes the planning, promotion, administration and maintenance of a departmental recorded information management program as well as ensuring that procedures, standards and guidelines are followed.
Duties include but not limited to:
•    coordinates and enhances of the Records Management Program for the department;
•    ensures adherence to records management practices as determined corporately through the Archives and Records Act and established policies as per the Treasury Board Policies and Procedures Manual;
•    develops and maintains a written departmental policy and procedures document relating to all aspects of the department’s record management practices for approval by the department’s management team;
•    under the guidance of the Records Analyst, locates, conducts, and analyses records inventories of divisions or sections of the department;
•    trains and leads staff on the handling, conversion of records which involves classifying, indexing, coding, cross-referencing, re-foldering and re-labelling process;
•    with the support of the Records Analyst, researches and monitors federal and/or provincial legislation/regulations, policies and standards related to policy and information management that have direct bearing on the operational and administrative requirements for the department;
•    develops schedules and operational procedures for the retention and destruction of records;
•    liaises with other departments and provinces to compare recommended retention periods;
•    recommends retention and destruction schedules for approval by the Public Records Committee;
•    assists in the creation of finance and senior management departmental section files by analysing, classifying, coding, sorting, shelving and purging records;
•    other duties as required

Minimum Qualifications:
•    Applicants must have a university degree in a related area or a diploma in a related area with extensive related experience.
•    Preference will be given to applicants who have experience in the information/records management/archival field.
•    Applicants must have recognized records management training and/or willingness to complete a correspondence certificate course (approximately one-year duration).
•    Demonstrated equivalencies will be considered.
•    Must be proficient in both official languages (English & French).
•    Must have strong computer skills (word processing, spreadsheets, databases, etc.)
•    Must be organized and be able to work independently, adapting to new situations using skills in analysis, problem solving, negotiation, conflict resolution.
•    Ability to understand new and existing legislation and suggest appropriate means of action with regards to records management. (ie. Archives and Records Act and Freedom of Information and Protection of Privacy Act).
•    Possess strong interpersonal and presentation skills in order to communicate effectively to a variety of audiences with varying levels of background, knowledge and education.
•    Must have access to reliable transportation, an acceptable driving record, and be willing to visit regional facilities to assess and support the initiation and on-going maintenance of the Department’s records management process.
•    Ability to lift boxes weighing up to 50 pounds.
•    The successful applicant must provide a satisfactory Criminal Records Check prior to commencing employment.   

Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided.  The successful candidate will be the only individual receiving written notification of competition results.  The “Notification of Successful Candidates” list posted on the Employment Opportunity board will serve to inform all other applicants of competition results.